What Skiplog prepares for your Defra receipt-of-waste upload
Skiplog writes every load up at the weighbridge, turns the loads you pick into receipt rows in Defra's own template column order, checks them against the upload rules before they leave, and keeps count of which loads are still inside the two working days. The upload keystroke stays with your yard, signed in under your own permit, because the records belong to the permit holder.
What comes out of Skiplog
Every load written up once
A digital waste transfer note with the EA-mandated fields, waste type, EWC code, quantity, carrier details and destination site, completable in under two minutes on a phone or tablet, carrying the receipt-of-waste details Defra's service asks for on each load.
Receipt rows in Defra's column order
A receipts screen sits next to the quarterly return. Pick a date range and the loads you took in come out as rows in Defra's template column order and nobody else's, so a weighbridge ticket is not typed twice.
Checked before they leave
Each row is checked against Defra's upload rules on the receipts screen. The export sends only the rows that pass, says how many were held back, and links each failing row to the screen where you fix it.
The two working days, counted for you
A dashboard card lists the loads not yet reported, grouped as overdue, due today and due tomorrow. After a confirmed upload, every note in that batch is stamped as reported, with the dates, the note count and who confirmed it.
The quarter's EA return as well
One click gives you a CSV in a configurable EA-specified column layout, ready to submit without manual reformatting, built from the same transfer notes as the receipt rows.
What Skiplog prepares, and the step that stays with you
Most operators come to this part-way through a quarter, usually with a drawer of weighbridge tickets and a deadline in view. The useful answer is a split: here is the work the software does, and the one step that stays at your yard.
The software's job
Capture. Every load written up as a digital waste transfer note with the EA-mandated fields, waste type, EWC code, quantity, carrier details and destination site, completable in under two minutes on a phone or tablet, together with the receipt-of-waste details Defra's service asks for on each load, starting with the date and time it came in. The receiver's details, your permit or authorisation number and a contact, are typed once on the site screen and go onto every load from there.
Then the files. A receipts screen sits next to the quarterly return: pick a date range and the rows come out in Defra's template column order, checked against the upload rules before they leave. The quarter's EA return is still one click, a CSV in a configurable EA-specified column layout, ready to submit without manual reformatting.
Your job
Signing in to the service and uploading. Reading the totals before you do. Skiplog is built to make that step short and to keep a tally of which loads are in and which are still inside the two working days. The records belong to the permit holder, so the keystroke does too.
Questions
What exactly comes out of Skiplog for the receipt of waste service?
Rows for the loads you took in over a date range, in Defra's template column order and nobody else's, so a weighbridge ticket is not typed twice. Defra wants the receiver's details on every load, and those come from your site screen rather than from your memory each time. The quarterly EA return is a separate file: one click gives you a CSV in a configurable EA-specified column layout, ready to submit without manual reformatting. Both are built from the same transfer notes, so the weighbridge writes a load up once.
How do I know a row will not bounce when I upload it?
Skiplog checks each receipt row against Defra's upload rules on the receipts screen before anything is downloaded. The export then sends only the rows that pass, says how many were held back, and links each failing row to the screen where you fix it. The same checks run on the note form when you save, so a missing receipt field is caught at the weighbridge rather than on upload day. It is a check against the rules as Skiplog holds them, not a promise about what the service will accept.
How do I keep track of what has already gone in?
After a receipts download Skiplog asks whether you uploaded them to Defra, and on confirm it stamps every note in that batch as reported, recording the dates, the note count and who confirmed it. The dashboard then carries a card for the loads not yet reported, grouped as overdue, due today and due tomorrow, worked out from the two working days you have to report a load you have received. You can also store Defra's own waste tracking reference against a reported receipt, so you can show later that the load is in their system. No separate list on the office wall.
What if Defra rejects a load, or a note needs correcting afterwards?
You can mark a reported receipt as rejected by Defra and enter the date on the rejection notice, which sets the new correction deadline so the load comes back into the due list instead of going quiet. If you correct or remove a note that already carries a Defra reference, Skiplog flags it as a correction to report to Defra, holding the reference it was accepted under and the old and new value of what changed. Making that correction in Defra's service is still your yard's keystroke. Skiplog's part is to stop it being the thing nobody noticed.
What about loads recorded with no signal? Do they reach the upload?
Offline capture is the point of the product. A note written in a black spot saves to the device first and carries a visible status, queued, syncing or synced, and syncs on its own when connectivity returns. Before you export a batch of receipts or a quarter's return, the thing to check is that nothing is still sitting queued on a tablet, because a note on the device is not yet in the office's records. Skiplog is built to show that status rather than hide it.
Can Skiplog submit my waste tracking data to Defra for me?
Skiplog prepares the upload rather than making it in your name. You pick a date range on the receipts screen and the loads come out as rows in Defra's template column order, for someone at your yard to upload. Skiplog does not hold your login for the waste tracking service and does not send anything to the regulator on your behalf, which is as it should be, because the records belong to the permit holder, not to the software. GOV.UK sets out the routes into the service, and the spreadsheet route is the one Skiplog feeds.
Do I still need my own registration, and who is responsible if a record is wrong?
Yes, you register yourself. Your permit, your registration and your duty of care sit with your business, and no software subscription moves them; Skiplog fills the gap between the weighbridge ticket and the account you hold. Responsibility for what the records say also stays with the permit holder, because the figures come from what was typed at the weighbridge. Skiplog's terms say plainly that it helps you meet the requirements and does not guarantee a compliance outcome, including where the entered data is wrong or an expected format changes. There are separate pages here on registering for the service and on what the government service actually is.
Is the receipts export an extra, or is it in the price?
It is in both plans, not an add-on. Monthly is £129 a month, cancel whenever you like. Annual is £1,188 a year, which works out at £99 a month, for yards that plan a season ahead. Both cover one site with unlimited transfer notes and unlimited registrations tracked, and both start with a 60-day free trial.