Waste carrier software for UK operators: notes on the road, registrations in date
Skiplog is waste carrier software for UK operators who have to produce a waste transfer note for every load and keep their own registration in date. It is made for registered carriers, skip firms and small haulage outfits with one to twenty staff and no compliance clerk to feed a second system.
How a registered carrier keeps the record today
Most carriers and small haulage outfits keep the duty of care record on paper. A duplicate book lives in the cab or on the gatehouse shelf, the weighbridge ticket goes in the door pocket with the fuel receipts, and on Friday somebody types the week into a spreadsheet, or means to. It holds together because a driver who has done it for fifteen years knows what a transfer note needs on it.
It comes apart at the edges, and the edges are where an inspection lands.
- The top copy goes with the customer and the carbon smudges in the rain.
- The EWC code gets written from memory, because the List of Waste codes are on a laminated sheet back at the yard.
- A ticket for a Tuesday tip run never reaches the office, so the load exists on the weighbridge and nowhere else.
- The quarter's tonnage is worked out by thumbing through duplicate pages, which is an hour nobody has and a number nobody fully trusts.
Then there is the other half of the job, the half that has nothing to do with any single load. Your carrier, broker or dealer registration has an expiry date. So does the registration of the haulier you subcontract to when two of your own lorries are off the road. Nobody lets a registration lapse on purpose. It lapses because the renewal lands in a week with a hydraulic leak and a driver off sick.
Those two halves are why a carrier starts looking for software rather than ordering another duplicate book. The paperwork is being asked to go digital, and the pile of tickets has to turn into something you can look back on without digging through a shoebox. Skiplog is built to hold both halves in one place: the note for each load, and the dates that say you were entitled to move it.
The round, from the gate to the quarterly return
- Write the note where the load is
The form asks for the waste description, the EWC code, the quantity, the carrier details and the destination site, the fields the EA mandates on a transfer note. It is built to be completed in under two minutes on a phone or a tablet, so the record happens at the gate rather than at the end of the shift.
- Let the device hold it until there is signal
Notes save locally first, each one carrying a visible queued, syncing or synced status, and they sync automatically when connectivity returns. The mechanics of that, and what the driver sees in a black spot, are covered on the offline capture feature page and the guide to recording a load with no mobile signal, so this page will not repeat them.
- Keep the registrations beside the loads
Your own carrier, broker or dealer registration, and the ones you track for the hauliers and brokers you work with, sit on one dashboard with their expiry dates. Email alerts go out for registrations expiring within 30 days, so a renewal at gov.uk becomes a diary job rather than something you find out about late.
- Check the yard against itself
The site dashboard shows how many transfer notes have been logged, tonnage by waste type, and a compliance status overview. It is the screen to glance at before you tell a customer what went out, or before you close off a quarter.
- Close the quarter as one file
The quarterly EA return comes out as a one-click CSV export in a configurable, EA-specified column layout, ready to submit without manual reformatting. You read it over and you submit it; Skiplog does not file anything on your behalf.
The two records a carrier keeps, and who holds which part
| The record | What Skiplog holds | What stays with you |
|---|---|---|
| A transfer note for each load | Waste description, EWC code, quantity, carrier name and licence number, destination and transfer date | Agreeing the description at the gate and picking the code that matches what is actually in the body |
| Carrier, broker and dealer registrations | Each registration with its expiry date on one dashboard, with email alerts inside 30 days | Renewing at gov.uk and entering the new date, and keeping the certificate itself |
| The quarter's figures | Notes logged and tonnage by waste type on the site dashboard | Judging whether a figure looks right for the loads you know went out |
| The quarterly return to the EA | A one-click CSV in a configurable, EA-specified column layout | Submitting it, and the deadline for doing so |
| Hazardous loads | Nothing: Skiplog writes waste transfer notes | The consignment note, which is a different document Skiplog does not produce |
What matters when you are a carrier, not a compliance department
Registration expiry is not held in anyone's head
Carrier, broker and dealer registrations are tracked with their dates on one dashboard, so the answer to "when is ours up?" takes a glance rather than a rummage through the filing cabinet.
A reminder before the date, not after it
Email alerts go out for registrations expiring within 30 days, which gives time to start the renewal at gov.uk. Whether the renewal gets done is still your call; Skiplog's job is to make sure the date does not arrive unannounced.
The note is finished before the lorry pulls off
Completion in under two minutes on mobile or tablet is the design target, because anything longer gets postponed to the end of the shift, and postponed records are the ones that go missing.
A note written in a black spot waits for the signal
A note you are writing saves on the device first, carries a visible queued, syncing or synced status, and syncs automatically when connectivity returns. What that covers, and where its edges are, is set out on the offline capture page and in the guide to recording a load with no mobile signal rather than taken on trust here.
The quarter is a file, not an evening
One export in a configurable, EA-specified column layout replaces adding up duplicate pages and re-typing the totals into someone else's spreadsheet shape.
Records stay readable, including the old ones
Everything is kept while the account is open, because waste records have to span quarters and inspections. A note you remove comes off your register and off your returns, but it stays on file for the two years the regulations require. A lapsed trial does not lock the records away either: they stay readable and exportable.
Where Skiplog stops, said plainly
A compliance tool that oversells itself is worse than a paper pad, so here is the shape of it.
Skiplog helps you meet the record keeping requirements. It does not guarantee a compliance outcome, and it could not: the record is only as good as what is typed into it, and the formats a regulator asks for can change. What the software can do is make the right record the easy one to produce, and keep it where you can find it.
Transfer notes, not consignment notes
Skiplog writes waste transfer notes. Hazardous waste moves on a consignment note, which is a different document and not one Skiplog produces. Choosing the waste description and EWC code for each load, and judging when a load needs a consignment note instead, stays with you and your technically competent manager. Skiplog records what you enter; it does not police that line on your behalf.
You submit, Skiplog exports
The return is generated as a CSV in a configurable, EA-specified column layout, ready to submit without reformatting. The submission is yours. Skiplog claims no approval or endorsement from any regulator.
One site per subscription
A subscription covers one site. Transfer notes and tracked registrations are unlimited on both plans, so volume is not the constraint. The site count is, and an operator with four permitted transfer stations is better off knowing that before signing up than after.
Sign-in and where things are kept
People sign in with email and password. There is no single sign-on and no two-factor authentication today, and there is no independent security audit, penetration test or certification to point at. The application and its Postgres database run on Amazon Web Services, Stripe takes card payments so card details never touch Skiplog, and Resend sends password resets, expiry reminders and invites.
What it costs
Annual, £1,188 a year
The same product for £99 a month, billed once a year, for yards that plan a season ahead. One site, unlimited waste transfer notes, unlimited registrations tracked, with a 60-day free trial. Includes digital transfer notes with waste type, EWC code, weight, carrier and destination, offline capture with a visible sync status on every note, the quarterly EA return as a ready-to-submit CSV, carrier, broker and dealer registration tracking with expiry reminders, and a site dashboard with tonnage by waste type.
Monthly, £129 a month
The same product paid month by month, cancel whenever you like, with the same 60-day free trial and the same limits: one site, unlimited notes, unlimited registrations tracked. The feature list is identical to the annual plan. Subscriptions run through Stripe.
Questions
Does Skiplog submit my quarterly return to the Environment Agency?
No. Skiplog generates the quarterly return as a one-click CSV export in a configurable, EA-specified column layout, ready to submit without manual reformatting. Downloading it and submitting it stays with you, and Skiplog claims no approval or endorsement from any regulator.
Does it work when the lorry is somewhere with no signal?
Notes save on the device first, with a visible queued, syncing or synced status on each one, and sync automatically when connectivity returns. The detail of how that behaves in a cutting or under a steel roof is on the offline capture page and in the guide to recording a load with no mobile signal.
Can I use it for hazardous loads such as bonded asbestos?
Skiplog writes waste transfer notes. Hazardous waste moves on a consignment note, which is a separate document Skiplog does not produce. Deciding which document a load needs stays with you and your technically competent manager.
What does it cost, and is there a trial?
Two plans: Annual at £1,188 a year, which works out at £99 a month billed once a year, and Monthly at £129 a month, cancel whenever you like. Both carry a 60-day free trial, both cover one site, and both include unlimited transfer notes and unlimited tracked registrations. Payments run through Stripe.
Does one subscription cover more than one yard?
No. The site limit on both plans is one. Notes and registrations are unlimited within that site, so a busy single yard is not a problem, but a second permitted site is a separate thing to plan for.
What happens to my records if the trial lapses or I stop paying?
Records are kept while the account is open, because waste records have to span quarters and inspections, and a lapsed trial does not lock them away: they stay readable and exportable. If you want everything gone, Delete account in Billing removes the account, the site and every record on it at once, and cancels a live subscription first, so download anything the EA still needs from you before using it.
How do people sign in, and where is the data held?
Sign-in is email and password. There is no single sign-on and no two-factor authentication at present. The application and its Postgres database are hosted on Amazon Web Services, Stripe handles card payments and never passes card details to Skiplog, and Resend sends password resets, registration expiry reminders and site invites.