Waste tracking software for multiple users in one yard
You run one yard and the loads pass through several pairs of hands: whoever is on the weighbridge, whoever drives, whoever puts the quarter's return together. Skiplog keeps that yard as one site and gives each of those people their own sign-in, so a note written on a tablet at the gate is the same record the office reads on the dashboard and exports for the EA.
Three records of the same loads, and one password on the cabin wall
A small yard rarely keeps its waste records in one place. There is a duplicate book in the weighbridge cabin, a ticket folded into a door pocket in the cab, and a spreadsheet on the office machine that somebody builds the quarter's return from. Three records of the same loads, in three formats, kept by people who are not in the same room.
The cost is not the paper. It is the reconciling. At the end of a quarter someone has to turn a stack of tickets into tonnage by waste type, and when a weight or a carrier's registration number looks wrong, the only way to settle it is to walk out to the weighbridge and ask who wrote it.
The decision is a login each, or one login shared
The usual shortcut when a yard buys software is one account for the whole site: one email address, one password, written on a card in the cabin. It works until somebody has to answer for a record. Every note then reads as written by the yard rather than by a person, nobody can be asked about a weight without guessing who was on that day, and the password walks out of the gate with whoever leaves.
The other shape is a login each. The weighbridge signs in as the weighbridge hand, the office signs in as the office, and the notes they write merge into one register for the site. That is the shape Skiplog is built for: one yard, one site, several people, one set of records.
How several pairs of hands reach one register
- Set the yard up once as a site
The site's name, address and postcode, permit or exemption number, region, contact details and the column layout your area office asks for are held against the yard, so every note and every return is headed with the same details. Only the name starts an account; the rest is needed before a return exports.
- Add the people who write notes
The accounts for the people you add to your site are kept against that site, along with the email addresses and invite links of anyone you have invited. An invited person opens their link and sets up their own sign-in, so the weighbridge and the office each sign in as themselves instead of the yard sharing one login, and every note names who wrote it.
- Write the note where the load is
A digital waste transfer note with the EA-mandated fields, waste type, EWC code, quantity, carrier details and destination site, completable in under two minutes on a mobile or tablet. No ticket to type up indoors afterwards, by anybody.
- The device holds the note until it has signal
Capture is offline first. The note saves locally before anything goes to the office and carries a visible queued, syncing or synced status, then syncs automatically when connectivity returns. That holds whichever device, and whichever person, wrote it.
- The office reads one dashboard
Waste transfer notes logged, tonnage by waste type and a compliance status overview, drawn from the register everyone writes into. The number the office wants is already on the record rather than out at the weighbridge.
- Registrations sit in the same place
Carrier, broker and dealer registrations are tracked on a dashboard with their expiry dates, and an email alert goes out for a registration expiring within 30 days, so the renewal is somebody's job before a load is turned away at the gate.
- The quarter's return comes off that one register
A one-click CSV export in a configurable EA-specified column layout, built from the notes the yard recorded between them, ready to submit without manual reformatting.
What a login each is worth to a yard with several hands in it
Every note names who wrote it
The weighbridge and the office each sign in as themselves, so a record carries the person behind it. The question about a weight goes to a name rather than to the whole yard.
One register, not three
Every transfer note the yard records sits in the same place, whichever person and whichever device in the yard wrote it. The office is reading the yard's work rather than a copy of it.
Tonnage by waste type without adding up tickets
The site dashboard shows notes logged and tonnage by waste type, so the mid-quarter question has an answer on screen instead of in a drawer in the cabin.
The return is a download, not an evening's work
One click produces the quarterly EA return as a CSV in the column layout you have configured, ready to submit without reformatting, built from what everyone recorded.
The plan is sized by site, not by headcount
Annual is £1,188 a year, which is £99 a month billed once a year, and Monthly is £129 a month. Each plan's limits name one site, unlimited waste transfer notes and unlimited registrations tracked, and each declares a 60-day free trial.
Who writes what, and where it lands
| Who is signed in | What gets written there | Where it ends up |
|---|---|---|
| The weighbridge hand, on a tablet at the gate | Waste type, EWC code, quantity, carrier details and destination site, in under two minutes | The site's register, with a sync status on the note and their name on the record |
| Whoever is at the far end of the yard, in a black spot | The same note, saved on the device before anything is sent | Queued on that device, then synced on its own when signal returns |
| The office, on the yard's dashboard | Nothing re-keyed from paper | Notes logged, tonnage by waste type and the compliance status overview |
| Whoever puts the quarter together | One click on the export | A CSV in the EA-specified column layout you have set |
Records you can show, and what that does not mean
Skiplog is made to help a yard keep the records the waste tracking rules require and to put the quarter's return together in the columns your area office asks for. It cannot promise a compliance outcome, because that rests on what gets typed into the fields in the yard and on what the regulator asks for at the time. Any software that tells you otherwise is selling you something it cannot hand over.
What Skiplog does hold up is the record itself. Everything stays while the account is open, because waste records have to span quarters and inspections, and a transfer note you remove comes off your register and your returns but stays on file for the two years the regulations require. A lapsed trial does not lock the records away: they stay readable and exportable.
People sign in with email and password. That is the only sign-in method, for the first account and for everyone invited after it. Payments go through Stripe, and card details never touch Skiplog.
Skiplog is not open to everyone yet. The waitlist is how to be in the first group of yards, and if the loads in your yard are handled by more than one person, say how many write notes and on which devices when you join. That is the part we want to get right before the register fills up.
Questions
Can the weighbridge and the office each have their own login?
Yes. The people you add to your site get their own accounts, and anyone you invite is sent an invite link to set one up. Each person signs in with their own email and password, instead of the yard sharing one login, and every note names who wrote it.
What does adding another person to the yard cost?
The plans declare their limits as one site, unlimited waste transfer notes and unlimited registrations tracked, and each has a single price: Annual at £1,188 a year, which is £99 a month billed once a year, and Monthly at £129 a month. Nothing in those limits is counted per person.
Can two devices in the yard record loads at the same time?
Yes. Capture is offline first, so each device saves the note locally before anything is sent, shows a queued, syncing or synced status on it, and syncs automatically when connectivity returns. Both notes land in the same site register.
Can the office see a load written at the far end of the yard with no signal?
Once that device has connectivity again, the note syncs on its own and appears in the site's register and in the dashboard figures. Until then it sits queued on the device it was written on, with that status visible on the note, which is why it is worth sending what is waiting before a tablet is put away.
What happens to queued notes when someone signs out of a shared tablet?
Signing out gives up that device's queue and clears the saved screens from it. If notes are still showing as queued on that tablet, get them sent before the next person signs in.
Does the quarterly return cover the loads everyone recorded?
The return is generated from the site's register, so it covers the transfer notes that have reached it, whoever wrote them. One click produces a CSV in a configurable EA-specified column layout, ready to submit without manual reformatting.
We run two yards. What does that mean for the plans?
Each plan's limits name one site, so a second permitted site means a second plan. The site's own details, including its permit or exemption number and the return column layout, are what head every note and every return, so they are kept per yard.
Does Skiplog make us compliant?
No software can promise that. Skiplog is built to help you meet the requirements: the mandated fields on every note, the records kept for the period the regulations require, the registrations watched and the quarterly return ready to submit. The accuracy of what goes into those fields is still the yard's.