Waste carrier, broker and dealer registration expiry alerts
Skiplog tracks the expiry dates on your waste carrier, broker and dealer registrations and flags any that fall inside 30 days, so the date sits on a dashboard rather than on a certificate nobody opens. The tracking and the 30-day flag work today, and the reminder is built to email the account that set the yard up.
The date lives on a certificate, not in anyone's diary
A waste carrier, broker or dealer registration does not renew itself. It has a date on it, that date sits on a certificate in a folder or in an email from years ago, and on a yard with a handful of staff nobody has "watch that date" written into their job.
That is how registrations lapse. Not through carelessness, through the ordinary business of a working site. The person who did the original registration has moved on. The renewal notice went to an inbox nobody reads. The certificate was filed once and never looked at again. Meanwhile the registration number is being written onto transfer notes every day by drivers who reasonably assume somebody checked.
The failure is quiet. Nothing on site changes on the day a registration expires. The skips still go out, the weighbridge still works, the paperwork looks the same as yesterday's. You find out later, when a main contractor's compliance check bounces you, when a customer asks for a current certificate, or when somebody comes to look at your records. By then the loads have already moved.
Why the usual fixes come loose
- A calendar reminder works until the person who set it up is on holiday, changes phone, or leaves.
- A spreadsheet works until two people keep two copies of it.
- A wall planner works until the office gets tidied.
- Relying on a renewal letter works until the letter goes to an address or an inbox you no longer use.
What is missing is a single place that holds the registrations you are responsible for, shows which one runs out next, and puts a warning up before the date rather than after it.
How registration expiry tracking works
- Add each registration with its expiry date
Carrier, broker and dealer registrations go in with the expiry date printed on the certificate. It is a desk job with the paperwork in front of you, not something anyone has to do out in the yard. Both plans track an unlimited number of registrations for the site.
- The dashboard shows what runs out next
Every registration you have added appears on one tracking dashboard with its expiry date. Anything inside 30 days is flagged with the time it has left, anything already past its date is flagged as expired, and the count of what needs attention also sits on the site overview.
- A reminder raised at 30 days
A registration expiring within 30 days raises a reminder against it, dated on the screen so you can see it was picked up. The reminder is addressed to the yard's main account, the account that first set the site up, rather than to everyone on the site. What that reminder can do today, and what it cannot yet, is set out plainly further down this page.
- Renew with the regulator before the date
The renewal itself is the ordinary job, done with the regulator through the official route, and a month of notice is what keeps it ordinary rather than urgent. Skiplog has no part in that, and today it has no way to take the new date either: a registration can be added and tracked, not edited. So take the expiry date straight off the certificate when you type it in.
What that changes on a working yard
One list instead of three folders
Carrier, broker and dealer registrations sit together with their dates, so checking where you stand takes one look rather than a search through filing and old email.
Thirty days is a working window
A month is long enough to find the documents, get a payment signed off and renew at a normal pace. A reminder on the day of expiry is not a reminder, it is bad news.
The flag comes off the date, not off memory
Skiplog does the date maths from the expiry you entered, so the registration is flagged whether or not anyone wrote it in a diary. If the office manager is away that week, the date still shows up on the screen.
Addressed to one account, not to everybody
The reminder is built for the yard's main account, the one that set the site up. A warning that goes to everyone is a warning that belongs to nobody, and this one has a name against it.
No compliance clerk required to run it
Adding a handful of registrations and reading the flags is the whole workload. This is built for operators who do compliance between the gate and the office, not for a dedicated records department.
What Skiplog does here, and what it does not
Skiplog holds the expiry dates you enter for your carrier, broker and dealer registrations, flags the ones inside 30 days and the ones already past their date, and shows the raised reminder dated on the screen.
Where the build has got to
Tracking and the 30-day flag are working. Add a registration with its expiry date and the registrations screen and the dashboard both show it with the time it has left. The email half is not connected: on the build as it stands no reminder has gone out to an inbox, and there is no scheduled sweep running behind it, so a raised reminder is something you read on the screen when you sign in rather than something that finds you. We would rather write that down here than have you discover it in your first week, and we are not going to put a date on the fix in marketing copy.
A registration can be added and tracked. It cannot be edited or removed: the only write is the one that puts it in. A registration you renew therefore keeps showing against the date you first entered, and a record typed in wrongly stays as typed. That is the main thing still to build on this screen, and it is worth knowing before you sit down with a stack of certificates.
What it is not
Skiplog does not submit renewals, it does not act for you with a regulator, and it cannot tell you that a registration is valid. The dashboard shows the dates that have been typed into it, not the public register. The certificate stays the record.
That distinction matters enough to say plainly. Skiplog is built to help you meet the registration and record keeping duties you already have. It is not a guarantee of a compliance outcome, and no software can honestly offer one, because the dates it shows are the dates you put in and the decision to renew is yours.
Who this is for
UK skip yard and transfer station operators with 1 to 20 staff, getting their records in order for the October 2026 digital waste tracking mandate. If you already employ someone whose whole job is compliance paperwork, you probably have this covered. If the job currently sits with whoever has a free half hour, this is the part of Skiplog that picks it up. If you are not yet sure which tier your own registration sits in, the glossary page on carrier, broker and dealer registration covers upper and lower tier, and the site dashboard page covers the tonnage and compliance overview this sits next to.
Skiplog is not open yet
Skiplog is in build and the site is running a waitlist. The first release is digital transfer notes with the EA-mandated fields, offline capture with a visible sync status, registration tracking, and the quarterly EA return as a ready-to-submit CSV.
Both plans cover one site with an unlimited number of registrations tracked: Annual at £1,188 a year, which is the same product at £99 a month billed once, and Monthly at £129 a month. Each starts with a 60-day free trial. Sign-in is by email and password.
Join the waitlist and we will tell you when it is live, with the date and nothing else.
Questions
When is an expiry reminder raised?
Thirty days before the expiry date on the record. A registration expiring within 30 days is flagged on the tracking dashboard with the time it has left, a reminder is raised against it, and the date it was raised shows on the screen. Anything already past its date is flagged as expired.
Is the reminder email sending yet?
No. The tracking and the 30-day flag work on the current build, but email delivery is not connected and nothing schedules a daily check, so a raised reminder shows on the registrations screen and the dashboard rather than landing in an inbox. The reminder is built to go out by email to the yard's main account, and we are not putting a launch date on that half here.
Who is the reminder addressed to?
The yard's main account, the one that first set the site up. Other people you add to the site see the flagged registration on the dashboard when they sign in, rather than receiving the reminder themselves.
Can I track broker and dealer registrations too, or only carrier?
Carrier, broker and dealer registrations all sit on the same tracking dashboard with their expiry dates, so you are not keeping one of them in a separate list. Both plans track an unlimited number of them for the site.
What happens after I renew a registration?
Renewing is done with the regulator through the official route, and that part stays off the software entirely. On the build as it stands there is no way to change an expiry date once a registration has been added, so a renewed registration keeps showing against its old date on the screen. An update path is the main outstanding piece of this feature and we would rather say so than imply a workflow that is not there.
Can I remove a registration I no longer hold?
Not today. Adding and tracking are built, editing and removing are not, so a licence you have given up or a record typed in wrongly stays on the list. Worth knowing before you enter a long history rather than the registrations you currently hold.
How long does a waste carrier registration last?
That depends on the tier and what is printed on your certificate, so check the certificate or the official register rather than a rule of thumb. Skiplog works from whatever expiry date you enter.
Does this mean I cannot fall foul of a lapsed registration?
No. Skiplog is built to help you meet your obligations, not to guarantee an outcome. It shows the dates you have entered and flags the ones inside 30 days. Entering the right dates and renewing on time are still yours to do.