Waste site compliance dashboard for skip yards and transfer stations
A waste site compliance dashboard is one screen that tells a site operator how many waste transfer notes have been logged, how much tonnage has crossed the yard by waste type, and where the site stands on its registrations. Skiplog's site operator dashboard is built to put those on a single screen for a small skip yard or transfer station, and to add the thing a receiving site now has to watch dai
Everything is written down somewhere, just not in one place
If you searched for a waste site compliance dashboard, you are probably in the position most yards of this size are in. The records exist. Some are in a weighbridge ticket book in the office. Some are on a duplicate pad in the cab of the hook loader. The rest are a wedge of transfer notes in a drawer.
So when somebody asks a plain question, the answer takes an afternoon:
- How many transfer notes have we raised, and did every load get one
- Which loads that came in this week have not gone into Defra's service yet, and how long is left on them
- How much mixed construction waste has crossed the site, by waste type rather than by memory
- Where does the yard stand on the compliance side today, before a date makes it urgent
None of that is difficult work. It is only slow, and slow is the problem. It was slow when the pressure was quarterly. Reporting the waste you receive moves the pressure to the week you are in: the receipt of waste service gives a receiving site two working days to put a load in, so a load tipped on Tuesday morning is a job for Thursday, not for the end of the quarter. An afternoon of sorting ticket books is no longer a thing you can do once in three months.
A bigger operator can put somebody on keeping the paper straight. On a site of this size that is rarely a job of its own. It is the owner's Sunday evening. Skiplog's site operator dashboard is built to be the one screen that answers those questions instead, assembled from the notes logged at the weighbridge as the skips came in. This page is about that single screen. If you want the whole run from note at the weighbridge to return filed, the transfer stations page walks through it.
What the dashboard puts on one screen
- It reads the register you already keep
You sign into Skiplog with an email address and a password. The dashboard is the overview section inside the app, and it reads the transfer notes recorded against your site, so there is nothing to assemble, import or tally before you look at it. Open it and you are reading the yard's own set of books rather than building a report.
- The transfer notes that have been logged
A count of the waste transfer notes recorded for your site, with the latest ones listed under it. Each note carries waste type, EWC code, quantity, carrier details and destination site, alongside the receipt-of-waste details a receiving site is asked for: when the load came in, its form and containers, the vehicle, POPs and hazard details. It is filled in on a phone or tablet at the weighbridge in a couple of minutes, rather than written out again that evening.
- Loads still to report to Defra, with the clock on them
A card lists the notes that have not been marked as reported, grouped as overdue, due today and due tomorrow, counting the two working days from the load coming in. A load Defra rejected comes back onto the card with a fresh deadline taken from the date on the rejection notice you enter. A note you correct after Defra had already accepted it is flagged as a correction still to report, with the reference it went in under. The card is a countdown, not a submission: the rows themselves are exported and marked on the receipts screen.
- A sync band for what is still on the tablet
A note written in a black spot saves on the device first. It carries a visible queued, syncing or synced status, and syncs on its own when connectivity returns. The dashboard carries a sync band for that. A load still held on the tablet you are reading from is something you can see, rather than something you assume, which matters more now that a held note is also an unreported one.
- Tonnage by waste type for the period shown
Tonnage is grouped by waste type, so you read totals instead of sorting weighbridge tickets into piles. The panel is scoped to a quarter. It reads low in the first days of October or January and fills as the loads come in, and the count of notes logged beside it is not scoped the same way, so read the heading before you read the number. A closed quarter is read off the returns screen, where the quarterly EA return is generated.
- A registration status overview
Carrier, broker and dealer registrations sit alongside the notes and the tonnage, with anything inside 30 days of expiry flagged. The panel only knows the dates you have given it. Entering your registrations is the first job after setting the site up, otherwise a quiet panel means nothing has been entered rather than nothing is due. Registrations have their own screen in Skiplog, and so does the quarterly EA return.
- Compare it against the day you actually had
The dashboard is a reading of your records, not a second pair of eyes on the yard. The habit worth building is the comparison. Hold the loads you know came in against the notes, the receipts card, the sync band and the tonnage on screen, while the details are still fresh enough to fix.
What each panel answers, and where it stops
| On the screen | The question it answers | Where it stops |
|---|---|---|
| Transfer notes logged | How many notes are on the register for this site, and what the latest ones say | It counts the register rather than the period the tonnage panel is showing, and a load nobody wrote a note for cannot appear |
| Receipts due | Which loads are not yet marked as reported to Defra, grouped overdue, due today and due tomorrow | It counts from what you have recorded and marked; the rows are validated, exported and stamped on the receipts screen, and the upload into Defra's service is done by your yard |
| Sync band | Is anything still saved on this device rather than at the office | It reports the queue on the device you are reading from, so a note queued on another tablet shows there, not here |
| Tonnage by waste type | How much of each waste type has crossed the site in the quarter shown | It is scoped to a quarter, so it reads low in the first days of one, and a closed quarter is read off the returns screen |
| Registration status | Is a carrier, broker or dealer registration inside 30 days of expiry | It flags the expiry dates you entered; it is not a live check against the public register |
| Sites on the plan | Does one dashboard cover both yards? | A plan covers one site, so a second yard under its own permit is a separate account with its own records and its own screen |
What that changes on a small site
The two-day clock is on the screen, not in your head
Overdue, due today, due tomorrow. That is the whole question a receiving site has to answer between now and Thursday, and it is answered by the notes already written at the weighbridge rather than by a separate list kept on the back of an envelope.
The quarter stops being a surprise
You can watch the period the Environment Agency will ask about while it is still open. A gap shows while there is still time to do something about it, not after the quarter has closed, when all that is left is to explain it. Once the quarter does close, the quarterly return is where you read it back.
A held note is visible, not forgotten
Offline capture is only useful if somebody can tell what has not come back yet. The sync band is where a note still saved on the device shows up. A load recorded in a black spot has a way of reaching your records, rather than staying in the cab until the clock has already run out on it.
A renewal date sits beside the loads
Carrier, broker and dealer expiry dates are on the same screen as the notes and the tonnage, with anything inside 30 days flagged, so a renewal is not kept on a separate calendar page that nobody opens. The registration expiry page covers how the flag and the reminder work.
Built for the person who already has another job
The dashboard is made for the owner or site manager of a small skip yard or transfer station, the person who runs the weighbridge, answers the phone and keeps the records. It is one screen of notes logged, receipts due, tonnage and registration status, not a reporting suite that needs somebody dedicated to it.
What this page is not claiming
Six honest limits, because you would find them out anyway.
It is your own data, read back to you
The dashboard is a view of the records your site logged. It is not a submission to the Environment Agency or to Defra and it is not a verdict on your permit. Treat it as the yard's own set of books, kept somewhere you can actually read them, and keep your own judgement about what your permit and your duty of care require.
Skiplog prepares the receipt rows, your yard uploads them
The receipts screen sits next to the quarterly return. You pick a date range, Skiplog checks each row against Defra's upload rules, exports the rows that pass in Defra's own template column order and tells you how many were held back, with each failing row linked to the field that needs fixing. The same check runs on the note form when you save, so most of it is caught at the weighbridge. The upload into Defra's service is yours to do, and the dashboard card then relies on you confirming it and on the reference you record against the load. Your site screen holds the receiver details that go on every row, so the permit or exemption number and the site contact are worth getting right before the first export.
The tonnage panel is scoped to a quarter
It reads one quarter at a time, and the count of notes logged beside it does not follow the same scope. In the first days of a new quarter that means a low tonnage figure, or an empty one, with last quarter's loads still sitting on the register below. To read a quarter that has closed, go to the returns screen and generate its quarterly return. The quarterly return page covers that side in full.
The expiry reminder is a flag first and an email second
A registration inside 30 days is flagged on the registrations screen and mirrored on the dashboard. Skiplog is built to email that reminder as well, to the address the account signs in with. On a deployment where email is not connected yet, the reminder is held on screen for you to act on instead. The registration expiry page covers that side in full.
One site to an account
A plan covers one site, unlimited transfer notes and unlimited registrations tracked on it, on either the Annual plan at £1,188 a year or the Monthly plan at £129 a month, each with a 60-day free trial. If you run two yards under separate permits, that is two sets of records, and the dashboard reads one of them.
Where it runs, and what is kept
Skiplog is hosted on Amazon Web Services, and people sign in with email and password. Your notes, your site details, your receipts batches with their Defra references, and your generated returns are kept while the account is open, because waste records have to span quarters and inspections. A note you remove comes off your register and your returns but stays on file for the two years the regulations require. A lapsed trial does not lock the records away: they stay readable and exportable.
Skiplog is not open to everyone yet. If you run a skip yard or a transfer station and you would rather have the dashboard in front of you before the change lands than after it, join the waitlist and we will come to you in order.
Questions
What does the Skiplog compliance dashboard actually show?
The waste transfer notes logged for your site, a card of loads still to report to Defra grouped as overdue, due today and due tomorrow, a sync band for anything still saved on the device, tonnage grouped by waste type for the quarter shown, and a registration status overview covering carrier, broker and dealer registrations. It is deliberately one screen, because on a small site a second one does not get opened.
How does the dashboard count the two working days for reporting a load?
From the load coming in, counted in working days, with the notes that have not been marked as reported grouped into overdue, due today and due tomorrow. If Defra rejects a receipt, you record the date on the rejection notice and the load comes back onto the card with a new deadline from that date. If you correct a note Defra had already accepted, it is flagged as a correction still to report, with the reference it was accepted under.
Does Skiplog send the receipt rows to Defra for me?
No. Skiplog prepares them: the receipts screen checks each row against Defra's upload rules, exports the rows that pass in Defra's template column order for a date range you pick, and says how many were held back with a link from each failing row to its fix. Your yard uploads the spreadsheet, confirms it in Skiplog, and records the reference Defra gives back.
Can I read a quarter that has already closed?
Not from the tonnage panel, which is scoped to a quarter at a time. A closed quarter is read off the returns screen, where the quarterly EA return is generated as a CSV in a configurable EA-specified column layout. Worth knowing as well: the count of notes logged and the latest notes list are not scoped the same way as the tonnage beside them.
Where does the tonnage come from?
From the transfer notes logged at the weighbridge for the loads crossing the site, grouped by waste type. Skiplog does not read a weighbridge for you, so the totals are only as good as the weights entered on the note.
Does a note written with no signal appear on the dashboard straight away?
A note captured offline saves on the device first and carries a queued, syncing or synced status there, then syncs automatically when connectivity returns. The dashboard's sync band is where you see that it is still waiting. Read the screen as what has reached your records, plus what is still on that tablet.
Does the dashboard prove to the Environment Agency that we are compliant?
No. It helps you keep, read and report your records, which is the part most small sites struggle with. Whether your site is compliant depends on your permit, your registrations, what you upload to Defra and the accuracy of what you record, and Skiplog does not guarantee that outcome.
Does one account cover two yards?
No. A plan covers one site, with unlimited transfer notes and unlimited registrations tracked on it, on either the Annual plan at £1,188 a year or the Monthly plan at £129 a month. A second yard under its own permit is a separate set of records, so the dashboard reads one site at a time.