Waste compliance software for owner operators
If you own the yard and you are also the one filling in the transfer notes, this is the waste compliance software written for you. Skiplog covers the waste record for skip yards and transfer stations with a handful of staff and nobody whose job title is compliance.
The yard runs on you, and so does the paperwork
You own it. You also weigh it in, book the wagon, answer the phone when a builder wants a six yard skip by eleven, and dig out the transfer notes when an officer walks through the gate. There is no compliance clerk. There is a lever arch file, a drawer of weighbridge tickets, a phone full of photographs of paperwork, and a spreadsheet somebody started three years ago that nobody has opened since.
So this page is about one decision rather than about the regulation itself: who in your business does the record keeping, and with what. The rules, the dates and what a single site yard has to produce are covered on our pages on digital waste tracking in 2026 and on digital waste tracking for a single site yard with one to twenty staff. Read those for the what. This one is about the who.
The work itself is small and stubborn. Every load in and out of the site recorded properly the first time, with the right EWC code and a real weight against it, so the quarter's figures add up when it closes, and so a carrier registration coming up for renewal is something you knew about rather than something you discover.
Most software sold into this trade is not shaped for that. It is shaped for a fleet office: routing, skip stock, hire agreements, invoicing, a training week and a per seat price. If you run twelve skips and two drivers, that is a lot of system to carry for one piece of work.
Skiplog is deliberately narrow. It covers the record: the waste transfer note, what has been logged, the quarter's return, and the expiry dates of your registrations. It does not run your haulage. The reason an owner operator can run it is that there is very little of it to run.
Why the habit matters more than the start date
Waste record keeping in England is moving onto a digital footing, and commencement is set by government and has shifted before, so check the current position on gov.uk rather than on any vendor's homepage. What does not shift is the underlying work: the same fields, the same duty of care, captured in a form that survives being asked for.
Three ways an owner operator covers this, and what each one costs you
| Approach | What it asks of you | Where it strains |
|---|---|---|
| Keep it on paper and in a spreadsheet | Nothing new to buy, and an evening a week at the kitchen table | The record only exists where the duplicate book is, and the quarter's totals are a retyping job |
| Put someone part time on the paperwork | A wage, a desk, and the handover when they are on holiday | A fixed monthly cost for a job that is an hour a day, and the knowledge sits with one person |
| Buy a full skip hire operating system | Setup, training, and modules you will not use | Priced and shaped for a fleet office, not for a yard with two drivers |
| Run Skiplog alongside how you already work | Filling in the note on a phone or tablet at the point the load moves | It covers the record, not routing or invoicing, so you keep whatever you use for those |
The week Skiplog covers
- Record the load where the load is
A digital waste transfer note carrying the EA mandated fields: waste type, EWC code, quantity, carrier details and destination site. It is made to be finished in under two minutes on a phone or tablet while you are standing at the weighbridge, rather than typed up later from a pocketful of tickets.
- Carry on in a black spot
Capture is offline first. The note saves on the device before anything else, carries a visible status of queued, syncing or synced, and syncs on its own when connectivity returns. Until that happens the note lives on that device, which is why the status sits on the note itself.
- One register, once the tablets are back in signal
The site operator dashboard lists the waste transfer notes that have reached the office. A note still queued on a tablet shows on that tablet with its status until it syncs, so the register is complete once the devices have been back in signal, and the status is how you tell which is which.
- Tonnage by waste type for the quarter you are in
The same dashboard totals tonnage by waste type alongside a compliance status overview. It is scoped to the current quarter, so in the first days of a new one it reads empty and fills as loads come in. For the quarter just gone, generate the return.
- Expiry dates on one screen
The carrier, broker and dealer registration tracking dashboard holds the expiry dates you enter and flags anything inside thirty days, next to the rest of your compliance status. It is built to email you that reminder as well, once a sending address is connected on the deployment. The renewal is still a job you do at gov.uk, but the date stops living in your head.
- The quarter's return as one export
The quarterly EA return is a one click CSV export in a configurable EA specified column layout, ready to submit without reformatting by hand. The figures come from the notes recorded at the weighbridge, so nothing gets retyped on a Sunday night.
- Sign in as yourself, from whatever is to hand
Email and password, on the office machine or the yard tablet. You can add the people on your site so the weighbridge and the office each sign in as themselves and every note names who wrote it, instead of the yard sharing one login. No hardware to buy and no terminal to install by the weighbridge.
- The vocabulary is the one you already use
Waste type, EWC code, quantity, carrier, destination. The form asks for what you would write on a duplicate note, so a driver can be shown it once and use it from then on, and nothing needs translating for the office.
Where the line sits between you and Skiplog
You classify, Skiplog records
Skiplog does not decide your EWC codes. You classify the waste by what it actually is, and the note holds the classification you chose, which is also what lands on the quarterly CSV.
You renew, the screen holds the date
A flag inside thirty days is only worth having if somebody looks. Open the dashboard while the kettle is on and the dates are in front of you. The renewal itself, at gov.uk, stays your job.
Your permit duties stay yours
Skiplog is a record, not a management system for your permit. Technical competence, your duty of care checks on who you hand waste to, and your site conditions sit with you. There is a separate page on WAMITAB and the technically competent manager.
Your office tools stay where they are
Keep your hire bookings, your invoicing and your wagon planning on whatever you use now. Skiplog holds the compliance record, which is the part with a deadline attached to it.
Accuracy is shared ground
Every figure on the return comes from a note somebody wrote in the yard. A weight typed wrong at the weighbridge becomes a wrong line in the quarter, so an odd number is worth querying the day it appears rather than at the end.
Your records stay readable
Everything is kept while the account is open, because waste records have to span quarters and inspections, and a lapsed trial does not lock them away: they stay readable and exportable. A note you remove comes off your register and your returns but stays on file for the two years the regulations require. Deleting the account removes it all at once.
No promise about the outcome
Skiplog is made to help you meet the record keeping requirements. It does not guarantee a compliance outcome, because that rests on the accuracy of what is entered and on rules that sit with the regulator, not with us.
What Skiplog does not do
Worth saying plainly, because an owner operator does not have time to discover it later.
- It is not a skip hire operating system. No routing, no skip stock, no hire agreements, no invoicing.
- It does not produce hazardous waste consignment notes. If you move hazardous loads, check what gov.uk currently requires for those rather than assuming one record type covers everything that leaves the yard.
- Registration reminders are flagged on the registrations screen and on the dashboard first. Sending them by email needs a mail provider key connected on the deployment, and until that is in place the screen keeps the reminder wording for you to copy, so treat the screen as the place you will see them.
- There is no single sign on and no two factor login. Accounts are email and password, there is no independent security audit or certification to point at yet, and no signed data processing agreement.
- A plan covers one site. If you hold two permits, tell us when you join the waitlist so we know what you need.
- It is not a substitute for knowing your own duty of care obligations.
Questions
Do I need a compliance clerk to run Skiplog?
No. That is the point of it. The waste transfer note is made to be finished in under two minutes on a phone or tablet by whoever is standing at the weighbridge, and the site dashboard is there to be read in a few minutes rather than administered.
Will it record a load where there is no signal?
That is what offline first capture is for. The note saves on the device first and shows its own status, queued, syncing or synced, then syncs automatically when connectivity returns. Until it syncs it stays on that device with its status showing, so you can see at a glance what has reached the office and what has not.
What goes on a waste transfer note in Skiplog?
The EA mandated fields: waste type, EWC code, quantity, carrier details and destination site. You classify the waste and pick the code; Skiplog records what you chose and carries it through to the quarterly export.
What does it cost?
Two plans, both the same product: £1,188 a year, which works out at £99 a month, or £129 a month paid monthly and cancelled whenever you like. Each starts with a 60 day free trial and covers one site, with unlimited transfer notes and unlimited registrations tracked. Payments are taken by Stripe, so card details never touch Skiplog.
Do I have to put a card in to start the trial?
The trial is 60 days on either plan, and you pick the plan you want after it. Card payments run through Stripe when you do start one, so card details never touch Skiplog.
Will Skiplog make me compliant?
No software can promise that. Skiplog is made to help you meet the record keeping requirements, and the terms say so plainly. Whether your records stand up depends on what you enter and on the rules the regulator sets.
How would my driver get in?
With an email address and a password, on the tablet in the cab or the machine in the office. You can add the people on your site so each of them signs in as themselves and every note names who wrote it, instead of the yard working off one shared login.
What happens to my records if the trial lapses or I stop paying?
Records are kept while the account is open, because waste records have to span quarters and inspections, and a lapsed trial does not lock them away: they stay readable and exportable. A note you remove comes off your register and your returns but stays on file for the two years the regulations require. Deleting the account removes everything at once, so export what the EA still needs from you first.