Muck away waste records software for tip runs
If your week is muck away and tip runs, the record you owe is one transfer note per load, and Skiplog is built to write it on the tablet at the gate in under two minutes. The note saves on the device first and syncs when the signal comes back, so a lorry on the weighbridge never waits for a bar of 4G.
How muck away records get kept today
A muck away job does not create one waste record, it creates forty. Spoil comes off a dig in tipper loads over days or weeks: same haulier, same material, same destination, and every movement still needs a transfer note behind it, or a season ticket covering the repeat collections on that run.
On most small sites the record starts as paper. A carbonless book lives in the cab or in the weighbridge hut. The weighbridge ticket comes off the printer and goes on a spike. At some point, usually the week before a return is due, somebody in the office sits down with a bundle of tickets and a spreadsheet and rebuilds a fortnight of tip runs from memory and handwriting.
Four things make that hard, and they are all specific to this kind of work.
The volume is repetition, not variety
Twenty loads of the same material look identical on paper, which is exactly why they get collapsed. One note stands in for a week of movements, or a code typed on load one gets carried down the page to load twenty without anyone checking it against the material actually tipping.
The record is made at the worst possible moment
The only person who knows the weight, the carrier and the dig it came from is standing at the gate with a lorry behind them. That is where the note has to be written, in the rain, on a tablet, between loads.
The gate is where the signal dies
Yards sit in cuttings, behind sheds, under conveyors. Software that needs a connection to accept a load is software that gets abandoned, and the book comes back out of the drawer.
Two people are keeping one register
The weighbridge writes the loads and the office answers for them at the quarter end. When those two share a book, or share one login, nobody can say later who wrote which note.
Skiplog is made for that sequence: capture at the gate, one note per load, each person signing in as themselves, with no dependency on signal at the moment of saving.
Recording a tip run load, from gate to register
- The tipper comes over the weighbridge
You have the ticket, the haulier's name and licence number, the site the muck came from and where the material is going. That is the whole of what a transfer note needs, and it is all in front of you for about ninety seconds.
- Whoever is at the gate signs in as themselves
You add the people on your site and each of them gets their own account, so the weighbridge and the office are not sharing one login and every note carries the name of the person who wrote it.
- Open a note on the tablet or the phone
Skiplog's note carries the fields the Environment Agency mandates on a waste transfer note: waste type, EWC code, quantity, carrier details and destination site. Nothing to configure first, nothing to design yourself.
- Fill it from what is already in your hand
Weight off the weighbridge ticket, the description and List of Waste code for the material, the carrier name and licence, the destination. The form is built to be completable in under two minutes while the lorry is still on the bridge.
- Save it, signal or no signal
The note is written to the device first. The status on the note reads queued, then syncing, then synced, so you can see with your own eyes whether the office has it yet or whether it is still sitting on the tablet.
- Let the sync happen on its own
When connectivity returns, queued notes go up automatically. Nobody has to remember which loads were written in the black spot behind the picking shed.
- At quarter end, export the register
One click produces a CSV in a configurable EA column layout, ready to submit without reformatting it by hand. No evening spent turning a spreadsheet into somebody else's column order.
What matters when the work is muck away
Two minutes a load, repeated forty times
On tip run work the cost of a record is the time it takes multiplied by the number of loads. A note built to be finished in under two minutes on a tablet is the difference between a register that gets kept and one that gets reconstructed later.
No signal is not a reason to skip the note
Notes save locally first, which means the gate, the cutting and the far corner of the yard are all places a load can be recorded properly rather than written on the back of the ticket.
You can tell which loads have landed
Each note shows queued, syncing or synced. Before you send anything off you can see whether a day's tip runs are all at the office or whether one is still on a tablet in a cab.
One record per movement
Because writing a note is quick, each load can carry its own note with its own weight and its own code, instead of one note being stretched across a fortnight of near-identical runs.
The haulier's registration watched by date
Muck away leans on other people's lorries. Carrier, broker and dealer registrations go on a dashboard with their expiry dates, and anything inside thirty days raises an email alert, so a subcontractor's lapsed registration is a thing you knew about in advance.
The gate and the office are separate logins
Accounts for the people you add to the site mean the weighbridge writes the note and the office reads the register, each signed in as themselves, with the author on the record rather than in somebody's memory.
Tonnage by waste type, as the quarter builds
The site dashboard shows notes logged, tonnage by waste type and a compliance status overview, so a muck away contract can be seen while it is running rather than after it has closed.
Priced for a yard, not a national network
£129 a month, or £99 a month billed once a year, with unlimited transfer notes and unlimited registrations tracked on one site. No per-note charge, so a heavy muck away month does not cost more than a quiet one.
What a muck away note needs, and where it comes from
| Field on the note | Where it comes from at the gate |
|---|---|
| Waste type and description | What is actually in the body of the tipper, soils and stones off the dig or mixed arisings |
| EWC code | The List of Waste code for that material, entered on the note and carried into the export |
| Quantity | The weight off the weighbridge ticket for that load |
| Carrier details | The haulier's name and registration number, taken from their paperwork |
| Destination site | The tip, transfer station or recovery site the load is going to or has come to |
| Date of transfer | The day the load moved, set on the note as you write it |
Where Skiplog stops, said plainly
A compliance product that oversells itself is worse than a paper book, so here is the edge of it.
- Skiplog writes digital waste transfer notes. It does not produce hazardous waste consignment notes, so a load that needs one needs it from somewhere else.
- It does not talk to your weighbridge. The weight is typed off the ticket, which takes seconds and keeps the two documents agreeing with each other.
- One site per account, with unlimited transfer notes and unlimited registrations tracked on it, and the people you add to that site.
- Sign-in is email and password. There is no single sign-on and no two-factor sign-in, and there is no independent security audit or certification behind the product yet.
- The application and its database are hosted on Amazon Web Services. Card payments go through Stripe, so card details never reach Skiplog, and Resend sends password resets, expiry reminders and invites to join a site.
- Records are kept while the account is open, because a muck away job in one quarter gets asked about in the next. A note you take off the register comes off your returns too but stays on file for the two years the regulations require, and a lapsed trial does not lock the records away: they stay readable and exportable. Deleting the account removes it all at once.
And the important one. Skiplog is built to help you meet the record-keeping requirements. It cannot guarantee a compliance outcome, because the register is only ever as good as what was typed into it at the gate, and because the formats the regulator asks for are not ours to control. Anyone promising you more than that is selling you something that does not exist.
What it costs
Monthly, £129 a month
The same product paid month by month, cancel whenever you like. One site, unlimited waste transfer notes, unlimited registrations tracked. Includes offline capture with a visible sync status on every note, the quarterly EA return as a ready-to-submit CSV, carrier, broker and dealer registration tracking with expiry reminders, and the site dashboard with tonnage by waste type. Starts with a 60-day free trial.
Annual, £1,188 a year
For yards that plan a season ahead: the same product for £99 a month, billed once a year. One site, unlimited waste transfer notes, unlimited registrations tracked, the same digital notes, offline capture, registration reminders, quarterly CSV and dashboard. Starts with a 60-day free trial.
Questions
Does it work at a gate with no mobile signal?
Yes. A note is written to the device first and shows queued, then syncing, then synced, and queued notes go up automatically when connectivity returns. There is a separate page on offline capture and a guide to the yard routine for recording a load with no signal if you want the detail of how the status behaves.
Can one note cover a whole muck away run?
Skiplog records a transfer note per load, with its own weight, code, carrier and destination. Because a note takes under two minutes to write on a tablet, keeping one record per movement is the practical option rather than the expensive one.
Can the driver and the office each have their own sign-in?
Yes. You add the people on your site and each of them gets an account, so the weighbridge and the office stop sharing one login and every note names who wrote it. Sign-in is email and password, one site per account.
Where does the weight come from?
Off the weighbridge ticket, typed into the quantity field as you write the note. Skiplog does not connect to weighbridge hardware, and the ticket stays your underlying evidence. There is a separate page on going from weighbridge ticket to transfer note without re-keying it twice.
What happens at the end of the quarter?
The register exports as a CSV in a configurable EA column layout in one click, ready to submit without manual reformatting. The site dashboard also shows notes logged and tonnage by waste type as the quarter builds.
Does it keep an eye on the haulier's carrier registration?
Registrations you track sit on a dashboard with their expiry dates, and anything expiring within thirty days raises an email alert. There is a separate page on checking a carrier's registration before you let the load tip.
Is Skiplog approved by DEFRA or the Environment Agency?
No. Skiplog is pre-configured for the fields an EA transfer note requires and exports in a configurable EA column layout, and it is built to help you meet the record-keeping requirements. It does not claim approval, and it does not guarantee a compliance outcome.
What does it cost, and can I start today?
£129 a month, or £1,188 a year which works out at £99 a month, both with a 60-day free trial and unlimited transfer notes on one site. Payment goes through Stripe. You cannot start today: the site is on a waitlist while the product is finished, so leave your email and we will tell you when the trial opens.