Digital waste transfer note: how to create one in Skiplog
This article shows you how to create a digital waste transfer note in Skiplog, from the first field to a saved note. It is built to be done on the phone or tablet in your hand, while the load is still on the weighbridge.
Skiplog is not open yet, so anything on this page about what it does is what it is being built to do.
When you need this
You need a transfer note for every load that changes hands. The moment to write it is the moment the load is in front of you: skip on the weighbridge, driver standing there, ticket in your other hand.
Skiplog's note form carries the fields the EA mandates on a transfer note: waste type, EWC code, quantity, carrier details and destination site. It is built to be completed in under two minutes on a mobile or a tablet, so the note is done before the lorry pulls off rather than later, from memory, in the office.
Writing the note
- Sign in on the device you have with you
Skiplog signs you in with your email address and password. Use the tablet or phone that lives at the weighbridge, not the office desktop, so you are filling the note in while you can still read the ticket and the lorry.
- Start a new transfer note
Open a new note and work down it. The form asks for the EA-mandated fields and nothing you would have to go looking for.
- Record the waste type and its EWC code
Say what the load actually is, and give the EWC code for that waste. These two travel together on the record, so make them agree with each other and with what you have just looked at in the skip.
- Enter the quantity
Take the weight straight off the weighbridge ticket rather than estimating it. The quantity you type here is the figure that feeds your site dashboard's tonnage by waste type.
- Enter the carrier details and the destination site
The carrier details name who is moving the waste, and the destination site names where it is going. Read the carrier's registration back off their paperwork rather than trusting what you remember of their last visit.
- Save the note
Skiplog saves the note on the device first and shows its status as queued, syncing or synced, so a note written in a black spot is recorded on the device and syncs by itself when connectivity returns.
The fields Skiplog asks for
| Field | What goes in it |
|---|---|
| Waste type | What the load is, in the words you would use for it in the yard |
| EWC code | The European Waste Catalogue code for that waste |
| Quantity | The weight of the load, taken off the weighbridge ticket |
| Carrier details | Who moved the waste, read from their own paperwork |
| Destination site | Where the load is going from here |
After the note is saved
A saved note counts on your site operator dashboard, which shows the number of transfer notes logged, tonnage by waste type and a compliance status overview. That is the quickest way to check the note you just wrote is really there.
When the quarter comes round, the notes you have recorded feed the quarterly EA return, which Skiplog exports as a CSV in an EA-specified column layout so it does not need reformatting by hand.
If it did not work
If the note will not save, or the status never moves off queued once you are back on signal, email support@getskiplog.com and tell us the date of the load and what the status reads. Keep the paper ticket until the note is recorded.
Skiplog is built to help you meet the waste tracking requirements. It does not guarantee a compliance outcome: the record is only as good as what is typed into it, which is why it is worth the thirty seconds of checking before you save.
Questions
How long should one note take?
Skiplog's note form is built to be completable in under two minutes on a mobile or tablet, with the EA-mandated fields on it and nothing else to hunt for.
What happens if there is no signal at the weighbridge?
Write the note anyway. Notes save locally first and carry a visible queued, syncing or synced status, and they sync automatically when connectivity returns.
Where do I see the notes I have written?
On your site operator dashboard, which shows transfer notes logged, tonnage by waste type and a compliance status overview.
Can the weighbridge and the office each write notes under their own login?
The Yard plan covers two people on one site. The Team plan gives an account per person with every note naming who wrote it.
Do the notes feed the quarterly return?
Yes. The notes you record are what the quarterly EA return is generated from, as a one-click CSV export in an EA-specified column layout.
Does using Skiplog mean my site is compliant?
Skiplog is built to help you meet the requirements, not to guarantee a compliance outcome. What the regulations ask of your particular permit is a matter for GOV.UK guidance and your area office; what Skiplog does is hold the record and put it in the EA's format.