Show which loads must be reported to Defra in the next two working days
Skiplog keeps a card on your dashboard listing every load you have taken in that is not yet marked as reported to Defra, grouped as overdue, due today and due tomorrow. This article shows how to read that card and how to clear the loads on it inside the two working days you have.
Skiplog is not open yet, so anything on this page about what it does is what it is being built to do.
When you need this
Reporting receipt of waste is a short clock. A load comes over the weighbridge, the ticket gets written, and the record has to be in Defra's waste tracking service within two working days. On a busy week that is easy to lose track of, and a separate list on the office wall is one more thing to keep up to date.
So Skiplog keeps the list for you. Any transfer note on your site that has not been marked as reported sits on the receipts card on the dashboard, grouped by how much of the clock is left: overdue, due today, due tomorrow. The days are counted as working days, so a weekend does not quietly eat your two.
Use this article when you sit down at the office machine and want to know, in one look, what still has to go into Defra's service today.
Clear the loads due in the next two working days
- Open the dashboard and read the receipts card
The card lists the notes that have not been marked as reported, split into overdue, due today and due tomorrow. That is your work for the morning. Everything already reported drops off it.
- Open the receipts screen and pick the dates
Go to the receipts export and choose the date range that covers the loads on the card. Skiplog checks every row against Defra's upload rules before you download anything, so you find out here rather than after the spreadsheet bounces.
- Fix any row the check refuses
A failing row says what is wrong and links straight to where it is fixed. Load details like the date and time received, the form and containers, and the carrier and vehicle live on the note itself. The receiver's permit or authorisation number and the site contact details live on the site screen, and they only need doing once.
- Export the rows that pass
The download gives you the receipt rows in the column order of Defra's template, so nothing needs retyping or rearranging. By default it exports only rows that pass the check, and it tells you how many it held back.
- Upload the file to Defra, then confirm it
Put the spreadsheet into Defra's receipt of waste service as you normally would. Skiplog then asks whether you have uploaded these, and on confirm it stamps every note in that batch as reported, which takes them off the due card.
- Record Defra's reference against the batch
When the service gives you a waste tracking reference, store it on the reported receipts. That is what proves a load is in Defra's system if anyone asks months later.
If a load is still showing as due
Work down this list before you assume the card is wrong.
- It was held back from the export. The check refused one of its fields. Open the receipts screen, follow the link on the failing row, fill the field in and export again.
- The note is still on a tablet. A note written in a black spot saves on the device first and sends itself when the signal comes back, and each note carries its own queued, syncing or synced status. Open Skiplog on that tablet so the load reaches the office before you build the batch.
- Defra rejected it. Use the rejected action on the reported receipt and enter the date on the rejection notice. That sets the fresh deadline for putting the corrected load back in, so it returns to the card instead of being forgotten.
- You corrected a note Defra had already accepted. Skiplog flags it as a correction to report and keeps the reference the load went in under, so you can make the change in Defra's service and show later what moved.
Skiplog is built to help you meet the reporting rules; the records and the upload stay yours, and the dates on them have to be right. If the card and your own count still disagree, email support@getskiplog.com with the dates you are looking at and what you expected to see.
Questions
Which loads appear on the due card?
Transfer notes recorded on your site that have not been marked as reported to Defra. They are grouped as overdue, due today and due tomorrow, counted in working days.
Does Skiplog send the report to Defra for me?
No. It produces the receipt rows in the column order of Defra's own template and you upload that file to their service. Skiplog then asks you to confirm the upload and marks those loads reported.
Why are there fewer rows in my file than on the card?
The export only includes rows that pass Defra's upload rules, and it tells you how many it left out. The held-back rows stay on the card with a link to the field that needs filling.
Can I stop a bad row before it reaches the export?
Yes. The same check runs on the transfer note form when you save, so a receipt field that would fail the upload is flagged while the load is still in front of you.
What happens if Defra rejects a load?
Mark the receipt as rejected and enter the date of the rejection notice. That records the reason and sets the new correction deadline, so the load comes back onto the card.
Where do the receiver's permit and contact details come from?
The site screen. You add the receiver site name, permit or authorisation number and contact details once, and every receipt row carries them.
Can the weighbridge record loads with no signal?
Yes. Notes save on the device first with a visible queued, syncing or synced status, and sync on their own when connectivity returns.
Where can I see the reference a load was accepted under?
On the reported receipt. The Defra waste tracking reference is stored against the note, along with the date it was recorded.